What is Credit Cards Balance on Cash Flow Frog?
Credit cards balance is one of the most important metrics of your cash flow. For this reason it is included in the Cash Flow Metrics that appear at the top part of the forecast page, where they are always easily noticed.
The balance shows the the total upcoming charges of the credit cards you selected to show in a forecast Scenario.
How does it affect the forecast?
Credit cards balance is a sum of transactions that have taken place in the past, therefore it doesn't directly affect your future forecast, it simply shows your current cash flow status, similarly to your Cash on Hand.
However, our algorithm learns the patterns of your credit cards charges, predicts future cash movements and suggests them as Projections that can be added to your forecasts.
How to edit the Credit Card balance
Credit card data is imported from your accounting software and you can edit the way Cash Flow Frog refers to each of your credit cards. However, credit card charges can't be edited since they have already occurred.
Please notice that editing your credit card balance affects only the Scenario you are in and not all scenarios. As well, all edits on Cash Flow Frog affect only your forecast scenarios and never affect your accounting software data.
Click on the Credit Card balance, at the top of your Forecast page, to open the 'Edit Scenario' popup. In the popup you will see a list of all the credit cards, that are included in your QuickBooks / Xero account.
There are three options to edit your credit card balance:
Your company may have multiple credit cards and each card can be edited separately. Cards can either be included in your balance or excluded from it. Also, the software can refer to each card as a regular credit card or include it in your Cash on Hand.
Let's go over each option to understand how it may be used.
- Include in your Credit Cards Balance
This is the default and recommended setting. As long as a card is set to 'Include in Credit Cards balance' every charge will be added to the total balance and at any given moment you'll be able to see what is your total open Credit Card balance. The balance is reset when you pay the statement.
Here's an example - Let's say your credit cards balance is $1,000 and your card has just been charged $500 for software license. Now your credit card balance will show $1,500. When you pay your credit card statement your balance will reset to $0.
- Include in your Cash on Hand
Selecting this option means that your credit card's charges will not be included in the total Credit Cards balance. Instead, the software will refer to each credit card charge as if it was paid immediately, and deduct it from your Cash on Hand, even when the statement has not been paid yet.
For example - If your Cash on Hand balance is $100,000 and your card has just been charged $5,000 for marketing fees, your Cash on Hand will immediately show $95,000, even though the payment will be actually made only when you pay the statement.
Important tip - This option is for users who wish to see how much cash their business has right now if they deduct their credit card charges. It may be confusing to see that your Cash on Hand is lower than your total bank balances. For this reason we recommend keeping your credit cards set to the first option.
- Exclude credit card - If you select this option, your card will be ignored altogether. Meaning that it will neither be included in your Credit Card balance nor in your Cash on Hand.